VAI Membership Terms and Conditions

VAI Consulting Network Terms and Conditions

Effective Date: April 4th, 2025

Welcome to Virginia.io, Inc. DBA VAI Consulting Network. Please review these Terms and Conditions (the “Terms”) carefully as they govern your use of our website(s), products, services, and applications (collectively, the “Services”). If you have any questions or concerns, please reach out to us:

Contact Information:

Email: nathan@vai-consulting.com or ryan@vai-consulting.com

Phone: 303-408-7661 / 503-705-2920

Address: 3062 N Marigold Dr. Phoenix, AZ 85018

Agreement to Terms:

By accessing or using the Services, you agree to be bound by these Terms, which form a binding contract between you and VAI Consulting (“we,” “us,” or “our”). These Terms incorporate our Privacy Policy and any Additional Terms specific to certain Services. If you do not agree to these Terms, you may not use the Services.

Important Information:

These Terms cover essential details about the Services, including charges, taxes, and fees. The Terms also outline provisions regarding future changes, automatic renewals, limitations of liability, class action waivers, and the resolution of disputes through arbitration rather than in court.

DISPUTE RESOLUTION:

The parties agree to attempt to resolve any disputes arising under or related to this Agreement through good faith negotiations. If negotiations fail, the parties agree to submit the dispute to non-binding mediation as a condition precedent to initiating arbitration or litigation.

Mediation shall be conducted remotely or at a mutually agreed location, and the parties shall share mediation costs equally.

If mediation is unsuccessful, any unresolved dispute shall be submitted to binding individual arbitration administered by a mutually agreed arbitration provider, pursuant to its rules, with proceedings conducted remotely unless otherwise agreed.

Each party waives the right to participate in class actions or class-wide arbitration. The arbitrator’s decision shall be final and binding, and each party shall bear its own costs unless otherwise determined by the arbitrator.

This section does not apply to claims seeking injunctive or equitable relief, or those not subject to arbitration under applicable law.

Intellectual Property Rights

Ownership of Content:
All materials, content, and information provided through our Services, including but not limited to text, graphics, logos, images, and software, are the property of VAI Consulting or its licensors and are protected by copyright, trademark, and other intellectual property laws. Users are granted a limited, non-exclusive, non-transferable license to access and use the Services for personal or internal business purposes only.
Consultant-Generated Content:
Consultants retain ownership of any content, materials, or work products they create independently and share through the network (“Consultant Content”). By posting or submitting Consultant Content to the Services, you grant VAI Consulting a worldwide, royalty-free, non-exclusive license to use, reproduce, modify, publish, and distribute such content for the purpose of operating and promoting the Services.
Prohibited Use:
Users agree not to copy, distribute, modify, create derivative works from, or otherwise exploit any content available through the Services without prior written consent from VAI Consulting or the respective owner. Any unauthorized use may violate intellectual property rights and other laws and may result in legal action.
Infringement Claims:
If you believe that any content available through the Services infringes upon your intellectual property rights, please notify us immediately with detailed information about the alleged infringement. VAI Consulting reserves the right to remove content that it believes in good faith to be infringing upon third-party rights.
Trademarks:
VAI Consulting’s name, logo, and any other related trademarks or service marks are the exclusive property of VAI Consulting. You are not permitted to use these marks without the prior written consent of VAI Consulting.
Feedback and Suggestions:
Any feedback, comments, or suggestions you may provide regarding VAI Consulting or the Services are entirely voluntary, and we will be free to use such feedback, comments, or suggestions as we see fit without any obligation to you.

Limitation of Liability and Disclaimer of Warranties

Your use of our services is entirely at your own risk. Neither We, our directors, our affiliates, nor any other party involved in creating, producing or delivering this service will be liable for any direct, incidental, consequential, indirect, or punitive damages arising out of your access to, or use of, this service, regardless of the theory or basis upon which damages are claimed. The content and functionality of this service is provided to you AS IS AND WITHOUT WARRANTY OF ANY KIND, EXPRESSED OR IMPLIED. THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. Some states may not allow the exclusion of implied warranties, so some of these exclusions may not apply to you.

Links to Third Parties’ Websites

This Service may contain links and interactive functionality interacting with the websites of third parties. We have not reviewed all of those third-party websites. We are not responsible for, and have no liability for the functionality, actions, inactions, privacy settings, privacy policies, terms and conditions and content of any such website. The links and interactive functionality for third party websites with this Service, in no way constitute an endorsement by us of these third-party websites. YOUR USE OF THIRD-PARTY WEBSITES AND RESOURCES IS AT YOUR OWN RISK.

Changes to the Terms:

As we continuously improve our Services, we reserve the right to modify these Terms. If changes are made, we will notify you by posting a notice on our site, sending you an email, or using other reasonable means. If you do not agree with the updated Terms, you may discontinue your use of the Services. Continued use after the changes take effect constitutes acceptance of the updated Terms. Any other amendment or modification to these Terms will only be effective if agreed to in writing and signed by both you and us.

We take your privacy seriously. Please review our Privacy Policy Virginia.io, Inc. DBA VAi Consulting Privacy Policy on our website to understand how we collect, use, and protect your information.

Using VAi Consulting:

Connecting Providers and Clients:

VAI Consulting facilitates connections between those offering consulting services (“Consultants”) and those seeking these services (“Clients”). The term “you” in these Terms refers to all users, regardless of whether you are a Consultant or Client. Clients are solely responsible for determining the suitability of Consultants before engaging their services. VAI Consulting’s role is limited to making the connection and does not extend to verifying the quality or accuracy of the services or credentials provided by Consultants.

Independent Contractors:

Consultants are independent contractors and not employees, agents, or partners of VAI Consulting. We do not supervise, direct, or control the services provided by Consultants and disclaim any responsibility or liability for their services. If you enter into a separate agreement outside of VAI Consulting regarding consulting services (“Outside Agreement”), VAI Consulting is not responsible for enforcing or being a party to such an agreement.

Messaging:

By signing up for the Services, you agree to receive communications from VAI Consulting, including automated messages related to your account or transactions. You can manage your communication preferences through any third-party software used or by contacting us directly.

Usage Restrictions:

You agree not to use the Services in a manner that:

Infringes upon the intellectual property rights of others.
Violates applicable laws or regulations.
Is harmful, fraudulent, defamatory, or otherwise objectionable.

Data Handling and Termination

Data Collection and Use:
We collect and use personal data in accordance with our Privacy Policy. By using our Services, you consent to the collection and use of your data as outlined in our Privacy Policy. This includes information you provide during registration, participation in the network, and any interactions with our Services.
Data Security:
We employ industry-standard security measures to protect your personal data from unauthorized access, disclosure, or misuse. However, no method of transmission over the internet or electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
Data Retention:
We will retain your personal data only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Once your data is no longer needed for these purposes, it will be securely deleted or anonymized.

Member Obligations and Conduct:

Compliance with Laws:
Members agree to comply with all applicable laws, regulations, and industry standards while using the Services. This includes, but is not limited to, laws regarding intellectual property, data protection, and privacy.
Professional Conduct:
Members are expected to conduct themselves professionally and respectfully when interacting with other members, clients, and VAI Consulting staff. Any form of harassment, discrimination, or inappropriate behavior is strictly prohibited and may result in termination of membership.
Accurate Information:
Members must provide accurate and up-to-date information when creating an account and using the Services. You agree to promptly update any information that becomes inaccurate or outdated.
Confidentiality:
Members must maintain the confidentiality of any proprietary or confidential information obtained through the network. Unauthorized disclosure of confidential information may result in termination of membership and potential legal action.
Prohibited Activities:
Members agree not to engage in any activities that:
- Infringe upon the intellectual property rights of others.
- Violate any applicable laws or regulations.
- Are harmful, fraudulent, deceptive, or otherwise objectionable.
- Interfere with the operation or security of the Services or the network.
Reporting Violations:
Members are encouraged to report any violations of these Terms and Conditions or any suspicious activities to VAI Consulting. We reserve the right to investigate any alleged violations and take appropriate action.
Responsibility for Content:
Members are solely responsible for any content they create, post, or share within the network. VAI Consulting is not liable for any content provided by members or third parties.

Termination of Membership:

To terminate your membership, you must provide written notice at least 15 days before the next billing cycle. Upon termination, your access to the Services will cease, and VAI Consulting will retain your data only as long as necessary to comply with legal obligations or resolve disputes. Personal data no longer required will be securely deleted or anonymized. Any outstanding obligations, such as payments or confidentiality requirements, will survive the termination of your membership.

Addendum: Services Overview and Pricing

Services Available:

Membership – Full Access to the VAI Network:

Be placed on VAI Sales and Marketing sourced engagements
Engage with the community to support existing projects or secure new opportunities.
Monetize your network with business development support and referral bonuses. See Addendum A: Referral Bonuses for more details
Access government RFP opportunities and discounted technology and tools.
Fees go toward technology used by VAI to support sales, marketing, content creation, and other technology / expenses incurred in order to simply cover the cost of the services provided to our network members. This membership fee may increase or decrease over time with additions or subtractions of technology and services provided, or increase or decrease of fees charged to VAI by 3rd party vendors. Each member will be notified of the change in fees and given 30 days to decide whether to stay in or leave the network. Depending on the technology or services added / removed members may also have the option of staying on the current membership fee schedule but forgo using the new additional technology or services. This option is at the discretion of VAI Leadership

Pricing Schedule (a/o September 2024)

Level

VAI Individual Membership - Monthly $250.00 per month cancel anytime

VAI Individual Membership- Annual $2,600.00 per year

VAI Corporate Membership - Monthly $200.00 per person per month

VAI Corporate Membership - Annual $2,000.00 per person per year

Billing Cycle and Payment:

Billing occurs on the first day of each month. The payment method provided during registration will be automatically billed unless an alternative method is specified and approved.

Automatic Billing and Failed Payments:

Members will be automatically billed each month. In the event of a failed payment, you will be notified and given a 7-day grace period to update your payment method. If payment is not received within this period, your membership may be suspended until payment is made.

Refund Policy:

Membership fees are non-refundable except as required by applicable law. If VAi Consulting terminates the service for reasons unrelated to a breach by the member or if significant changes negatively impact the service, a prorated refund for the unused portion of the membership fee may be issued.

Addendum A: Referral Bonuses

As part of our commitment to fostering a collaborative and mutually beneficial network, VAI Consulting is pleased to offer referral bonuses to our member consultants. These bonuses are designed to incentivize and reward consultants who help uncover new business opportunities within their existing networks.

1. Eligibility for Referral Bonuses:

All members of VAI Consulting are eligible to participate in the referral bonus program.

2. Monetization of Existing Networks:

Member consultants are encouraged to leverage their professional networks to identify potential new scopes of work for themselves and potentially other members of VAI Consulting. Any new scope of work uncovered will first be offered to the sourcing consultant at standard payout rates , which typically range from 50% to 80% of the agreed-upon SOW paid by the client to VAI Consulting. This percentage may vary depending on the specifics of the engagement.

Referral Bonus Structure:

10% Referral Bonus: If a member consultant provides a simple warm introduction to a VAI Consulting sales representative, which subsequently results in a signed scope of work, the consultant will receive a bonus payout equivalent to 10% of the net revenue received by VAI Consulting from the client.

3. Payout Conditions:

All referral bonus payouts are based on the actual net revenue received by VAI Consulting from the client.

Payouts will be made no later than 30 days after VAI Consulting receives payment from the client.